Collecting debt in West Virginia: licensing, bonds and statutes of limitations.
A collection agency must obtain a Tax Division Business Registration Certificate ($30, permanent) which is deemed its collection agency license, must maintain an office within West Virginia, and must file a continuing $5,000 surety bond for each principal and branch office with the State Tax Commissioner before the license issues (W. Va. Code § 47-16-4).
General information, not legal advice. Every figure on this page links to the statute, rule or regulator page it came from, with the operative words quoted, and the date we verified it. Rules change; confirm with the regulator or your counsel before acting, and tell us if something here is out of date.
Do you need a license to collect in West Virginia?
West Virginia licenses collection agencies through a permanent $30 Tax Division business registration certificate plus a $5,000 bond for each office, and the statute requires an office inside West Virginia with no exception for out-of-state agencies. The statute does not say whether debt buyers collecting their own purchased accounts are covered; ask the Tax Division before relying on either answer.
Continuing surety bond, $5,000 per office (principal and each branch), payable to the State of West Virginia, executed by a surety licensed in West Virginia, filed with and approved by the Tax Commissioner before the license issues (bond form WV/CAB-1, Rev. 5/11, 60-day cancellation notice). License is void if the bond terminates without replacement. TSD-360 (Rev. March 2023): 'Must file an approved surety bond of $5,000.00 with the West Virginia Tax Division for each West Virginia location.'
Registration is through the WV Tax Division (Form WV/BUS-APP or the Business for West Virginia portal) plus bond form CAB-1; NMLS is not used.
Business registration tax of $30 per business registration certificate; a separate certificate (and bond) is required for each principal and branch office (§ 47-16-4(a)). § 11-12-3(b): 'after June 30, 2010, the business registration tax shall be $30.00 for each business registration certificate'; TSD-360 (Rev. March 2023): 'The fee for obtaining a Business Registration Certificate is $30.00.' No separate collection-agency-specific fee exists. Filed on Form WV/BUS-APP or online at Business for West Virginia.
§ 47-16-4(a): 'A license is required for each collection agency, including each principal office and all branch offices thereof.' Each certificate carries the $30 tax and requires its own $5,000 bond.
physical office: must maintain an office within the State of West Virginia (§ 47-16-4(a)); trust account: 'a special account established by a collection agency with a banking institution in this state, wherein funds collected on behalf of a customer shall be deposited' (§ 47-16-2(f)); no commingling (§ 47-16-4(c)); records of collections and disbursements kept six years at the principal place of business within West Virginia, open to Tax Commissioner inspection (§ 47-16-4(c)); remit net proceeds to customers within 30 days after close of each calendar month (§ 47-16-4(c)); separate certificate and bond for each principal and branch office (§ 47-16-4(a),(b)); corporations, LLCs, limited partnerships must first register with the WV Secretary of State (TSD-360); violation is a misdemeanor, fine up to $1,000, plus civil liability (§ 47-16-5)
Exemptions. § 47-16-2(b): 'collection agency' does not include: regular employees of a single creditor or of a licensed collection agency; banks; trust companies; savings and loan associations; building and loan associations; industrial loan companies; small loan companies; abstract companies doing an escrow business; licensed real estate brokers or agents for claims related to their real estate business; express and telegraph companies subject to public regulation; attorneys-at-law handling claims in their own names and not operating a collection agency under lay management; persons acting under court order; and wholly-owned or commonly-owned affiliates collecting only for related companies where debt collection is not their principal business. § 11-12-4(d) preserves municipal business license taxes; no collector-specific municipal license found.
How long can a debt be sued on in West Virginia?
West Virginia gives five years on credit-card and other open-account debt, measured from each charge, and ten years only on a contract the consumer signed. Once a debt is past the limitations period, every written collection communication must carry the statutory notice that the owner cannot sue; a signed written promise can still revive the debt, and whether a bare partial payment does so after the period has run is unsettled.
“if it be upon an award, or upon a contract in writing, signed by the party to be charged thereby, or by his agent, but not under seal, within ten years”
“and if it be upon any other contract, express or implied, within five years”
“an action to enforce the obligation of a party to pay a note payable at a definite time must be commenced within five years after the due date or dates stated in the note or, if a due date is accelerated, within five years after the accelerated due date.”
“The account at issue is considered an 'open account.' ... In the absence of some express agreement to the contrary, pursuant to Nestor, and West Virginia Code § 55-2-6, the limitation period began on April 21, 2008, and expired in April of 2013.”
The Supreme Court of Appeals treated a purchased FIA/Bank of America credit-card account as an 'open account' under the five-year 'any other contract, express or implied' clause of § 55-2-6 and rejected the debt buyer's charge-off accrual theory. Grove is a memorandum decision, not a syllabus-point opinion, so it is persuasive rather than binding, but it is the court's only direct ruling found and it applies the binding Greer Limestone rule for accounts. Ten years would apply only to a contract in writing signed by the party to be charged; no West Virginia case applying the ten-year clause to a credit card was found.
“On a judgment, execution may be issued within ten years after the date thereof. Where execution issues within ten years as aforesaid, other executions may be issued on such judgment within ten years from the return day of the last execution issued thereon, on which there is no return by an officer, or which has been returned unsatisfied.”
§ 55-2-6 runs from when 'the right to bring the same shall have accrued.' For accounts: 'the statute of limitations ordinarily begins to run on the date that each credit charge is made in the absence of some express agreement between the parties' (Greer Limestone, 175 W. Va. at 292, read on the CAP archive; applied to a credit card in Grove, where the period ran from the last purchase, not the charge-off date). Greer n.2: an express agreement postponing payment can delay commencement. Notes: from the due date or accelerated due date (§ 46-3-118(a)). A qualifying partial payment starts the period 'running anew' (Greer).
“partial payment on a debt may start the statute of limitations running anew where the payment is made voluntarily by a debtor under circumstances that warrant a clear inference that the debtor recognizes the whole debt to be subsisting and demonstrates his willingness or obligation to pay the balance of the debt.”
“shall by writing signed by him or his agent promise payment of money on such award or contract, the person to whom the right shall have so accrued may maintain an action or suit for the moneys so promised within such number of years after such promise as it might originally have been maintained ... An acknowledgment in writing as aforesaid, from which a promise of payment may be implied, shall be deemed to be such promise”
§ 55-2A-2: 'The period of limitation applicable to a claim accruing outside of this state shall be either that prescribed by the law of the place where the claim accrued or by the law of this state, whichever bars the claim.' Shorter period wins. § 55-2-17 adds the same rule for contracts made and to be performed in another state by a person then residing there.
The debt exists but cannot be sued on; a suit can be defended by raising the defense.
“When the debt is beyond the statute of limitations for filing a legal action for collection, failing to provide the following disclosure informing the consumer in all written communication with such consumer that: ... 'The law limits how long you can be sued on a debt. Because of the age of your debt, (INSERT OWNER NAME) cannot sue you for it.'”
Required in ALL written communications on a time-barred debt (re-read on code.wvlegislature.gov 2026-09-20). Two scripts: (1) if the debt is not yet past the FCRA § 605(a) obsolescence date, the notice continues 'If you do not pay the debt, (INSERT OWNER NAME) may report or continue to report it to the credit reporting agencies as unpaid'; (2) if past obsolescence, it ends 'cannot sue you for it and (INSERT OWNER NAME) cannot report it to any credit reporting agencies.' Omitting it is an unfair or unconscionable means under the WVCCPA, which reaches original creditors as well as collectors. Bill history on the section page: 2014 HB4360, 2015 SB542, 2017 SB563/HB2794. The statute does not itself forbid suing on a barred debt; a suit would be a misrepresentation issue under the WVCCPA and FDCPA.
Signed writing: yes. § 55-2-8 is written for a debt already barred: the creditor 'may maintain an action ... within such number of years after such promise as it might originally have been maintained' and may plead the promise by replication 'in answer to a plea under the sixth section,' and Greer notes a payment 'accompanied by a writing sufficient to meet the requirements of W. Va. Code, 55-2-8, would begin the running of the statute of limitations again.' Bare payment: undecided. Greer adopted the partial-payment doctrine (with the Restatement (Second) of Contracts § 82 line of authority) on facts where payments began in June 1975, within five years of the 1974 charges, and continued to May 1980, so the court never had a payment made after the period had fully run before it. No West Virginia decision on a post-bar bare payment was found by either pass. § 46A-2-128(f) tells the consumer the owner 'cannot sue you' but says nothing about revival.
Where this page comes from.
Researched in two independent passes from primary sources (the statute, the administrative code and the regulator's own pages), then reconciled against the text where the passes disagreed. Verified 2026-09-20. Licensing is re-verified quarterly and limitation periods annually.
- code.wvlegislature.gov/47-16/
- code.wvlegislature.gov/47-16-2/
- code.wvlegislature.gov/47-16-3/
- code.wvlegislature.gov/47-16-4/
- code.wvlegislature.gov/47-16-5/
- code.wvlegislature.gov/11-12/
- code.wvlegislature.gov/11-12-3/
- code.wvlegislature.gov/11-12-4/
- code.wvlegislature.gov/11-12-5/
- code.wvlegislature.gov/46A-2-122/
- tax.wv.gov/Business/BusinessRegistration/Pages/BusinessRegistrationCollectionAgencies.aspx
- tax.wv.gov/documents/tsd/tsd360.pdf
- tax.wv.gov/Documents/TaxForms/cab1.pdf
- tax.wv.gov/Documents/LegislativeRules/LegislativeRule.47-16.CollectionAgencies.pdf
- www.wvlegislature.gov/Bill_Status/bills_history.cfm?INPUT=4382&year=2026&sessiontype=RS
- www.wvlegislature.gov/Bill_Status/bills_text.cfm?billdoc=hb4382+intr.htm&yr=2026&sesstype=RS&i=4382
- code.wvlegislature.gov/55-2-6/
- code.wvlegislature.gov/55-2-8/
- code.wvlegislature.gov/55-2-11/
- code.wvlegislature.gov/55-2-13/
- code.wvlegislature.gov/55-2-17/
- code.wvlegislature.gov/55-2A-2/
- code.wvlegislature.gov/55-2A-4/
- code.wvlegislature.gov/55-2/
- code.wvlegislature.gov/38-3-18/
- code.wvlegislature.gov/46-3-118/
- code.wvlegislature.gov/46A-2-128/
- law.justia.com/codes/west-virginia/chapter-55/article-2/section-55-2-6/
- law.justia.com/codes/west-virginia/chapter-38/article-3/section-38-3-18/
- law.justia.com/cases/west-virginia/supreme-court/2015/14-1265.html
- storage.courtlistener.com/pdf/2015/10/16/asset_acceptance_llc_v._walter_grove.pdf
- law.justia.com/cases/west-virginia/supreme-court/1985/16197-5.html
- static.case.law/w-va/175/cases/0289-01.json
- www.courtlistener.com/api/rest/v4/search/?q=%22credit+card%22+%2255-2-6%22&type=o&court=wva
- www.courtlistener.com/api/rest/v4/search/?q=%22part+payment%22+%2255-2-8%22&type=o&court=wva
- www.dinsmore.com/wp-content/uploads/2018/07/Statutes-of-Limitations-West-Virginia-W-011-2110.pdf
Resolvah enforces the West Virginia rules at the point of contact.
Licensing by state, time-barred rules, call frequency and consent, checked before anything sends. See it on your own portfolio.